8/7/2023 0 Comments Quickbooks condense data![]() This method is cleaner and speed is much faster than a condensed data. ![]() I will keep the old company file as a reference. I usually recreate a new company file and start entering the opening balances for the new financial year. I prefer to set up a new company file instead of condensing data. QuickBooks Condense Data Utility is a tool used to shrink or compress the size of a bloated company file that causes the overall inefficiency in running the QuickBooks. Before compressing the company file with the. The condensed payroll transactions could not be migrated to a higher version. The user must update QuickBooks Desktop with the most recent one and try again to run the condense data tool. Follow the wizard through the transactions that you would like to remove, such as those before a specific date, all. ![]() If remember correctly, the issue was due to the payroll transactions. I did see some data files couldn’t be migrated to a higher version once the condensing of data was done. Personally, I don't like to condense my company file. Besides, you should print out the financial reports to compare it after condensing of data is done. After condensing your company file, the file size will become smaller and more efficient in entering transactions or printing out reports.īefore you condense your data, you should do a proper backup. QuickBooks does provide an Archive and Condense feature to condense your company file. (This copy is called an archival copy of the file.) The file condense process also makes the data file smaller by summarizing many old closed, detailed transactions that use monster journal entries. See some disclaimers on this feature below. The details on your previous years are gone, but the P&L and balance sheet should remain intact. This feature replaces most of the transactions from the previous years by much smaller monthly journal entries. The QuickBooks Condense command creates a permanent copy of the QuickBooks data file. Use QuickBooks’ Clean Up Company Data feature to condense the past years. Before you can condense a company file, you need to find transactions that wont be condensed. The QuickBooks file condense process does two things. This customer of mine is using QuickBooks Pro version 2005/06 and they are looking into condensing their past year QuickBooks data. Condense Data utility helps to streamline your company data file.
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